USATT Board Meeting

USATT Board Meeting
July 1 2011
Milwaukee, Wisconsin

Note:The scheduled June 30 Board Meeting session was postponed due to theunanticipated needs of the CTTA arrival in Chicagobecause to flight difficulties experienced and the July 1 meeting was delayed due to the participation of the Board in the PTT Open - Opening Ceremonies.

Meeting Call to Order @ 09:15 on July 1 – Present: Peter Scudner, Attila Malek, Christian Lillieroos, Han Xiao, Mike Babuin. A quorum was established. Guests included Dennis Taylor, General Counsel and Michael Cavanaugh, CEO. Board Members Hal Jeffcoat, Jim Kahler and Ashu Jain were excused. David Del Vecchio was excused due to duties as the Tournament Director with the PTT Open. Foundation President, Dell Sweeris, was also excused due to the sudden death of his mother.

Conflict of Interest statement conveyed – none noted

Agenda approved -will be addressed aggressively to try and complete each item.
Christian Lillieroos asked to report on a social website as part of Technology review.

Minutes for June 13 Board Teleconference – Mike Babuin move to approve, 2nd Attila Malek, approved unanimously

2011 U.S. Nationals in Virginia Beach: Mike Babuin reports that the goal is to have 700 – 1000 participants with proper promotion. Revenues are projected to be positive, expenses reasonable and minimal.Recreational event planned on the front end of the event.

2012 U.S. Nationals: decision can be made by Feb 1, 2012 pending performance of Virginia Beach and the Local Organizing Committee. U.S. Open decisions on location reaffirmed at 18 months prior and the U.S. Nationals decision is due 11 months prior to the event.

General Counsel Briefing, Dennis Taylor: Legal Briefing of the Board. Executive Session called and implemented.

Advisory Committees / Standing Committees and Task Forces: compliance with Conflict of Interest and Code of Ethics form execution timeline extended to July 31 for respective members to execute their individual forms. Good progress has been made recently in this area.

Task Force Review:The Board reviewed the progress of temporary Task Forces formed over the last two years. The Board formally thanked those whose tasks were completed and dissolved those Task Forces. Those Task Forces still underway were noted as continuing.
Ethics Committee Recruiting Task Force has completed their task: dissolved
Events Task Force: continues
GMTAV: continues
Communication Task Force: dissolved
By Laws Review Task Force: dissolved
Junior Task Force: dissolved pending inquiry with David Del Vecchio
Paralympic Development Task Force: continues
Technology Review Task Force: continues

Technology Review Task Force – Han Xiao reports that they have triaged service providers and recommended buying versus building due to cost and time. Continue to narrow down and move to shorter list.Will work with staff and move this forward by gathering proposals.

Christian excused to coach US Para Open match.

Tournament of Championsdiscussion as offered by the ITTF – now looking at first weekend in December or last weekend in September. ITTF has equipment sponsors, promotion with SPiN NY. Venue options being considered and reviewed. Site director has been contacted and expressed interest. Mike Babuin has volunteered to serve as a liaison between the event and headquarters.

Attila Malek: High Performance Club ConceptPresented - program handout distributed to Board.Successful club examples / models are there, goal is to have competitive environment with coaching and sanctioned leagues and tournaments for cadets, juniors and adults. Regional and state directors would need to be identified. Thought discussed to perhaps outsource or franchise concept (Lifetime Fitness).Discussion followed about philosophy and gathering of information on clubs – sources cited of what has been done in the past.Clubs Advisory Committee to continue developing the concept.

Christian returns – quorum in place.

High Performance Leagues and High Performance Tournaments discussed and how this model impacts various committees and implementation. Attila asked to continue to vet this concept through relevant committees.

The Board should establish a tradition that would make the 2nd annual Board meeting in the fall as an annual planning meeting with key committee chairpersons and staff members invited. The annual planning meeting should discuss dividing the organization into different levels such as High Performance and Recreational as a possible topic in order to serve all of our constituents.

USATT Teams Event: Mike Babuin and Events Task Force to work with staff to formulate this event for a 2012 launch.

Annual Giving: CEO reports that he has been tasked to implement this program. Plan calls to launch with Board and Staff members, followed by a launch with other segments of the membership. New firm is being reviewed that has a plan that would involve clubs in the outreach that includes revenue sharing. Jim Kahler will to come to Colorado Springs in July to help formulate this plan with other fund raising efforts.

Next Meeting:Now planned for mid-September in Colorado Springs just prior to the USOC General Assembly. Details will be announced in advance. Meeting will include a review of the strategic plan.

Adjournment: 12:00
Respectfully submitted,
Michael D. Cavanaugh, CEO
July 12, 2011